The protection of your personal data is important to us. Therefore we wish to inform you below about the general data privacy principles according to EU GDPR at FMS Seaways AG (hereafter "FMS Seaways" or "us", "we" and "our").
Responsibility and Scope
Responsibility within the meaning of the EU General Data Protection Regulation (hereafter: GDPR) and other national data privacy laws of the Member States as well as other privacy-related regulations lies with:
FMS Seaways AG
8152 Opfikon | Switzerland
Phone: +41 44 80999 26
Mobile: +41 793 557 363
Fax: +41 44 80999 29
Our general Data Protection Statement applies both to the initiation and execution of our business relations and the related transactions as well as in-house systems.
Data Protection Officer
Our internal data protection officer and contact for any questions concerning data privacy is:
Phone: +49 40 2393 1383
Principles of Data Processing
Personal data are all pieces of information which relate to an identifiable natural person. This includes, for instance, such information as your name, your phone number, your email or IP address. Information which we cannot link to your person, e.g. due to the anonymization of information, does not constitute personal data.
We are committed to the principle of data economy. We only collect, process, store, or transfer those data that are necessary for initiating or executing the respective business.
The processing of personal data always requires a legal basis or your consent. The personal data you provide during the initial business contact or for the execution of a business transaction are solely processed by our in-house systems for these purposes in accordance with the applicable data protection regulations. The processing of data is based on art. 6(1) lit. b and art. 6(1) lit. f General Data Protection Regulation (GDPR), supplemented by any applicable national legal provisions; for Germany, e.g., art. 88 GDPR in conjunction with section 26(1) Federal Data Protection Act (FDPA). Personal data that have been processed are deleted as soon as the purpose of the processing has been achieved and any retention obligations required by law no longer apply.
Revocation of Your Consent and request for information
You can revoke consent which you have previously granted without stating reasons by sending an email to email@example.com while preserving the confidentiality. If you revoke your consent, the pertinent data are erased immediately. However, within the context of a business relationship we reserve the right to collect and request personal data from you as needed for specific purposes (phone number, email address).
A request for information can also be sent to firstname.lastname@example.org while preserving confidentiality.
Access to Your Personal Data
When you are in a business relationship with FMS Seaways, your data are transmitted to the competent company department or to in-house systems as required to carry out an order. Your personal data are only passed on inasmuch as this is necessary to process your order efficiently.
Your data are stored on in-house servers of FMS Seaways. Your data are only accessed by authorized persons in the context of a business relationship and by staff members in the IT Operations Department inasmuch as this is necessary for the maintenance of the system (especially servicing and repair work) and to ensure data security. All persons who are authorized to process personal data and can access your personal data are pledged to confidentiality in accordance with the legal provisions. Your data are only transferred to third parties (e.g. authorities) to the extent that this is legally permissible, for instance when transmission is required to comply with a legal obligation to which Seaways is subject (art. 6(1) lit. c GDPR).
Erasure of Data
Your personal data will be erased as soon as they are no longer required to carry out a joint business relationship. This does not apply to the extent that your personal data are subject to legally stipulated retention obligations which require storage of the data beyond the duration of the business relationship.
Taking the state of technology, the risks posed by processing, and the protection requirements concerning your data into account, Seaways has taken suitable technical and organizational measures to protect the personal data provided by you pursuant to the legal provisions, especially art. 32 GDPR.
Your Rights as Data Subject
As a business partner you are a data subject within the meaning of the GDPR and you have the following rights toward FMS Seaways:
You have the right to information regarding the personal data FMS Seaways has stored about you. You may exercise this right by contacting our Data Protection Officer by sending an email to email@example.com. The information you receive must include a copy of your data which, in addition to your personal data, also states the recipients of data, the purpose of the storage, and all other legally required information pursuant to art. 15 GDPR. Upon your special request the data will be provided in a structured, standard, and machine-readable format. The competent IT department shall determine the applicable standard.
You have a right to the rectification of your personal data if they turn out to be inaccurate. You can also demand that incomplete personal data be completed.
You have the right to request the erasure of your personal data if one of the following grounds applies:
- knowledge of the data is no longer necessary in relation to the purposes for which they were stored;
- you have withdrawn your consent and there is no other legal ground for the processing;
- the processing of the personal data is unlawful;
- you invoke a right to object based on a special personal situation (which you must substantiate);
- the personal data are special data whose correctness cannot be proven, or
- another legal obligation to erase the data exists.
If there is an obligation to erase and the personal data have been made public, other data controllers must be informed about your request to erase with respect to all copies of your data.
You may request that the processing of your data be restricted if
- you contest the accuracy of your personal data, for a period enabling FMS Seaways to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- FMS Seaways no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims;
- you have objected to processing pursuant to art. 21(1) GDPR pending the verification whether the legitimate grounds of FMS Seaways override our grounds.
Where the processing of your personal data has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the processing has been restricted pursuant to grounds specified above, Seaways shall inform you before the restriction of processing is lifted. We will notify you within one month at the latest of any measures that have been taken in response to your request.
If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with the competent supervisory authority.
Amendments to this Data Protection Statement
Changes in the legal regulations or internal business processes may necessitate amendments to this Data Protection Statement. The amendments to this guideline need not be formal to be effective, and FMS Seaways shall suitably notify you of such amendments.
Enforcement of and Compliance with the Data Protection Statement Seaways pledges to adhere to the above provisions as described. If you have any questions or suggestions regarding data privacy, please contact our Data Protection officer.
Anonymous data collection
In principle you can visit the websites without informing us who you are. We only get to know the name of your internet service provider, the websites you visit us from and our websites you visit. These information are evaluated for statistical purposes only. You as a single user remain anonymous.
Collection and Processing of Personal Data
Personal data is not collected on our webpages which serve purely to provide information.
Export and Processing of Data Outside of the EEC
Since no personal data is collected, no data is exported to countries outside of the EEC.
All text, images and graphics, as well as the design and layout of these web pages are protected by international copyright. The unauthorised use, reproduction or dissemination of individual content items or complete pages can be prosecuted under both civil and criminal law.
A cookie is a small text data file, which a webserver sends to your internet browser and which is placed on the hard disk of your computer. No other personal data of the user except the IP address will be stored. These pieces of information help the system to recognize you during your next visit on our websites. They also make the navigation easier for you. Each time our website is visited our webservers store automatically general information in anonymous form. This information is used for marketing purposes and for optimization of our activities. This information contains by default the type of the browser, the operating system used, the domain name of your internet service provider, the IP address, which your internet service provider has assigned to you, the website from which you pay the visit to our website, all the web pages, which you visit on our websites, as well as the date and the duration of your internet visit. These pieces of information exclude strictly any further implications of your person. Your personal data will be stored only when you give it to us yourself in the context of registering yourself in our system, participating in a survey or completing a contract with us. The data will not be used to identify the visitor of the website and the data are not combined with the bearer of the pseudonym. You have the right to object to the storage of data with future effect at any time.
Electronic Mail (email):
Sending data over the Internet continues to pose a risk. Information sent unencrypted by electronic mail (email) to Seaways AG might be intercepted and read, stored and used for unintended purposes by third parties. Therefore, please do not send any confidential information without first using an encryption program. If you have further questions about "Data Privacy at Seaways" please contact our company's data privacy officer.
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